Fly and save or how do you get the most out of business trips abroad?

Traveling abroad and all the expenses surrounding it are recognized expenses that can help us a lot in reducing income tax and national insurance payments, but our duty is to prove that it is a business expense, how do we do that?

• Presenting an invitation to a professional conference \ business meeting \ email correspondence with colleagues abroad \ employment contract \ confirmation of participation in a conference or professional course.
• Flying with a partner, friends or family?
• It is very important to separate the purchase of the plane ticket, insurance expenses, etc.
• We should maximize the expenses from this trip, it is important to transfer most of the relevant documents, such as:

Flight ticket

You must attach an invoice – withholding tax for the passenger, a receipt from the travel agent, a printout of an electronic flight ticket, original boarding passes.

Flight – if ordered via the Internet

You must attach a printout of the ticket order confirmation, a payment receipt or proof of payment on a credit card statement, a printout of an electronic flight ticket, original boarding passes.

Hotels

The hotel bill and proof of payment must be attached.
If ordered via the Internet, a printout of the order confirmation must be attached,
Payment receipt or proof of payment on the credit card statement page.
Please indicate the number of people in the room on each of the days.
(relevant when flying with friends and family).

Food and drinks

No need to attach receipts. The IRS will be calculated by our office in accordance with the income tax regulations.

Car rental

You must attach a rental contract that is given upon returning the vehicle, gas bills, parking bills, road tolls, etc.
If the vehicle was ordered in Israel – also attach a withholding tax invoice for the passenger and a receipt.

Registration fees for the conference –

A receipt for the payment, confirmation of participation in the conference/participation badge must be attached.

Domestic travel

Taxi invoices/public transport tickets must be attached.

Insurance

Original invoice, receipt, insurance policy must be attached.

phone calls

A list of calls, a tax invoice and a statement that the phone calls were made as part of the business activity must be attached.

It is important to note that you do not have to bring all the detailed documents, but the more documents, approvals, etc., are received, the more expenses we will be able to recognize, a fact that will reduce your burden of tax payments.